As the institutional memory of The Catholic University of America (CUA), records and other materials of the various administrative offices, such as the President and Provost, and academic schools and departments, like the School of Nursing and the Art Department, are on deposit. Official personnel and student records are closed to researchers. Records of all CUA offices for all years are open to administrators of that office, designated staff, and the university president's office. Records created by University offices in the last fifty (50) years will be available to researchers only when they can obtain permission of the current administrator of the office in question. Researchers may seek permission by writing to the University Archivist, who will forward the request to the appropriate office. Records created by University offices fifty (50) years ago or earlier are open to researchers at the discretion of the University Archivist.

Printed materials of the university are open to researchers without permission unless specified otherwise.
These publications include but are not limited to the following:

Announcement/Catalogs, 1889 to the Present Annual Report of the Rector, 1889-1967 Cardinal Yearbooks, 1916 to the present Catholic University Bulletin, 1895-1968

CUA Magazine, 1989 to the Present Envoy, 1972-1988 The Tower, 1922 to the Present The University Symposium, 1911-1922

Official personnel and student records are closed to researchers. Records of all offices of The Catholic University of America for all years are open to administrators of that office, designated staff, and the university president's office. Records created by University offices in the last fifty (50) years will be available to researchers only when they can obtain permission of the current administrator of the office in question. Researchers may seek permission by notifying the University Archivist, who will forward the request to the appropriate office. Records created by University offices fifty (50) years ago or earlier are open to researchers at the discretion of the University Archivist.